Microsoft Outlook Time Reporting

Submit time cards

Timesheet archives

Time pie reports

Through Microsoft Outlook / Exchange, timesheets are linked to project data for streamlined time reporting and improved billing accuracy

Using the Microsoft Outlook / Exchange platform your organization already has in place, TrackerOffice accelerates the typically cumbersome time reporting process. TrackerOffice simplifies time card creation, streamlines approval, and provides functions and comprehensive reports for better management of this process.

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TrackerOffice encourages timely submission through its "Auto-nag" feature, which sends a notification to employees who are tardy in submitting their time cards. Time reporting is simplified- creating and submitting a time card is as easy as creating an email. Employees can quickly create their timecards with picklists tied to project and task data, a feature which also improves the accuracy of project billing.

After a time card is submitted, it is automatically routed to the appropriate supervisor, eliminating delays in the approval process. A time card can be approved with the click of a button, forwarding the card to payroll and accounting for processing, or sent back to the employee for revision.

In leveraging the Microsoft Outlook / Exchange platform for time reporting, TrackerOffice offers an ideal billing solution for distributed organizations - companies with multiple locations or employees who travel on a regular basis. Through their Outlook client, TrackerOffice users can review and submit their time cards wherever they are located. Managers can relax knowing their employees are reporting through a regimented system that promotes accurate, consistant project time reporting, while executives can enjoy accurate, up-to-date budget and billing reports.

See our time and expense reporting Flash presentation

The benefits of Outlook time reporting include -

• A user friendly Time and Expense desktop
• Outlook time sheets, tied to project data, simplify timesheet creation. Submission and processing are facilitated with routing to designated approvers. Timesheets include support for billable/non-billable and fixed price time-billing formats
• Automated reminders ensure employees submit their time cards.
• Multiple timesheet formats
• Time reporting compliance reports
• Rules for individuals may be established, such as minimum work hours and valid project codes
• Automated calculation of staff hours including vacation and sick time expedites payroll, invoice, and activity reporting
• Integrates with accounting systems
• Time pie by person, activity and cost center
• Time and billing with estimate to complete and backlog reports
• Time sheet archive